Company Description

At The Stepstone Group, we have a simple yet very important mission: The right job for everyone. Using our data, platform, and technology, we create opportunities for job seekers and companies around the world to find a perfect match, in fair and equitable way. With over 20 brands across 30+ countries, we strive for fair and unbiased hiring.

At our Tech Hub, located near Wilanowska Metro, we are here as more than 300 ambitious specialists who work on the development of our IT products. We are proud to be part of The Stepstone Group, a global expert in job-tech platforms and e-recruiting.

Join our team of 4,000+ employees and be part of reshaping the labour market and becoming the world’s leading job-tech platform.

Job Description

We are seeking a proactive and highly organized Office Operations Manager to oversee the day-to-day operations of our Warsaw office. This role is pivotal in ensuring a well-functioning, efficient, and engaging workplace environment. The ideal candidate will be a strategic thinker with strong leadership skills and a passion for operational excellence and sustainability.

Your Responsibilities

• Office Management & Operations
  • Ensure the smooth and efficient running of all office operations.
  • Oversee office infrastructure, supplies, and services to maintain a productive work environment.
  • Manage office relocations, refurbishments, and space optimization projects.
• Team Leadership
  • Lead, mentor, and develop a small administrative team (currently 2 direct reports).
  • Foster a collaborative and high-performance culture within the team.
• Vendor & Facility Management
  • Negotiate contracts and maintain relationships with external vendors, including car fleet providers and the building landlord.
  • Monitor service levels and ensure cost-effective procurement.
• Internal Communication
  • Facilitate clear and consistent internal communication across the Polish office.
  • Organize internal Town Hall meetings.
• Administrative Procedures
  • Draft, update, and maintain office administration policies and procedures.
  • Ensure compliance with company standards and local regulations.
• Sustainability & ESG
  • Lead sustainability initiatives, including the preparation of annual carbon footprint data.
  • Actively contribute to ESG programs.
• Budget & Financial Oversight
  • Manage the office operations budget, including invoice approval and cost control.
  • Track expenses and ensure alignment with financial targets.
• Continuous Improvement
  • Identify opportunities for operational improvements and implement effective solutions.
  • Drive innovation in office management practices.
• Cross-functional Collaboration
  • Work closely with other departments.
  • Support corporate initiatives and contribute to strategic projects.
• Event Planning
  • Oversee internal events and activities planned by the Office Ops team.

Qualifications

• Proven experience in office and facilities management, preferably in an international environment.
• Experience in office/admin project management.
• Strong leadership and team management capabilities.
• Excellent organizational and problem-solving skills.
• Effective communicator with fluency in Polish and English.
• Experience with sustainability and ESG initiatives is a plus.
• Proficiency in MS Office.

Additional Information

We’re a community here that cares as much about your life outside work as how you feel when you’re with us. Because your job shouldn’t take over your life, it should enrich it. Here are some of the benefits we offer:

• Premium medical and dental care
• Life insurance
• Flex Benefits - Worksmile Cafeteria System (Multisport, vouchers, tickets etc.)
• Employee Referral Program
• Hackathons, Knowledge Sharing Hours, In-house projects
• Tech and sport communities
• Events and integration parties
• Charity initiatives, 2 extra volunteer days
• English/German classes
• Game room and chillout zone

Our commitment
Equal opportunities are important to us. We believe that diversity and inclusion at The Stepstone Group are critical to our success as a global company, so we want to recruit, develop, and keep the best talent. We encourage applications from everyone, regardless of background, gender identity, sexual orientation, disability status, ethnicity, belief, age, family or parental status, and any other characteristic.