Today, when you go to your doctor and get referred to a specialist (e.g., for sleep apnea), your doctor sends out a referral and tells you, “They’ll be in touch soon.” So you wait. And wait. Sometimes days, weeks, or even months. Why? Because too often specialists and medical services are overwhelmed with referrals and the painstakingly manual process it takes to qualify your referral prevents them from getting around to it one time, or sometimes at all. Tennr prevents these delays and denials by making sure every referral gets where it needs to go, with the right info, at the right time. Powered by RaeLM™ Tennr reads, extracts, and acts on every piece of patient information so providers can capture more referrals, slash denials, and reduce delays.

Tennr is based in New York City and is backed by top-tier firms including Andreesen Horowitz, Lightspeed Venture Partners, IVP, ICONIQ and Google Ventures.

Role Description

We’re hiring a Talent Acquisition Coordinator to support the scheduling, logistics, and process management across our recruiting function. You’ll work closely with recruiters, hiring managers, and candidates to ensure a high-quality experience at every step of the interview process. This is a fast-paced, detail-oriented role ideal for someone who thrives on juggling multiple priorities, operating with precision, and providing exceptional candidate experience.

This role will be deeply embedded in Ashby, our ATS, so strong comfort with recruiting systems and data hygiene is critical. You will also be expected to identify opportunities for process improvement as we scale.

Responsibilities

• Own interview scheduling and coordination for all roles across functions and time zones

• Partner with recruiters and hiring managers to manage calendars, send confirmations, and prepare candidates for interviews

• Maintain data hygiene and reporting accuracy within Ashby (our ATS), ensuring roles, candidates, and stages are properly tracked

• Manage communication with candidates, ensuring timely updates and a white-glove experience
  Organize and track feedback from interviewers and ensure it’s delivered promptly

• Draft and send offer letters, and support pre-onboarding workflows in collaboration with People Ops

• Assist with reporting and hiring funnel analytics (time-to-fill, conversion rates, etc.)

• Support recruiting events, pipeline projects, and operational initiatives as needed

• Identify and escalate issues or bottlenecks in scheduling, communication, or tools
  

Candidate Qualifications

Required

• 1–3 years of experience in a recruiting or people coordination role

• Experience using an ATS; Ashby experience strongly preferred

• Excellent written and verbal communication skills

• Strong organizational skills and ability to manage competing priorities under tight deadlines

• High attention to detail and a commitment to data accuracy

• Professionalism and discretion when handling sensitive candidate or internal information
  

Nice to Have

• Experience supporting in-person interview coordination

• Familiarity with G-Suite, Slack, and scheduling tools

• Passion for operational excellence and creating seamless internal workflows

• Interest in healthcare, technology, or early-stage startup environments
  

Why Tennr?

• Drive Impact: Be a critical part of helping us build an exceptional team as we transform healthcare

• Develop Operational Expertise: Learn the inner workings of a fast-paced recruiting engine and grow with the function

• Innovate with Purpose: Join a high-caliber team leveraging AI to solve real-world problems in healthcare

• Be Rewarded: Receive a competitive compensation package, including equity, top-tier benefits, and 401(k) match

• Collaborate & Connect: Thrive in our vibrant Chelsea office (4 days/week onsite preferred)
  

Benefits

• New, spacious Chelsea office

• Unlimited PTO

• 100% paid employee health benefit options

• Employer-funded 401(k) match

• Competitive parental leave